Dorset Chamber Covid 19 Risk Assessment

Potential Hazards & Risk Control Measures in Place

Undertaken by: Ian Girling
Date: 05/01/2021

Catching/ spreading Coronavirus, Dorset Chamber colleagues

  • Staff will be temporarily home-based and attend the office when necessary as agreed by your line manager
  • When leaving your desk and entering in to communal areas of the office, staff are asked to wear a face mask.
  • Any colleagues with an underlying health condition should raise with their line manager before returning to the office to enable any specific arrangements to be agreed.
  • Any colleagues becoming unwell or suspecting they may have COVID-19 or being contacted through Track and Trace should advise their line manager immediately and not enter the office until authorised.
  • All colleagues to be given a return to work induction to include a COVID-19 health and safety briefing.
  • There will be signage reminding colleagues to remain at least one metre away from other colleagues at all times.
  • There will be a hand cleaning station (with wet wipes and hand sanitiser) outside of office door and sign asking colleagues and visitors to sanitise hands before entering office and wipe the external door handle with a wet wipe (and place in bin) before entering the office.
  • Everyone using the toilet will be asked to wipe the taps and then the toilet seat with wet wipes or spray provided and place wipe or tissue in the bin before using the bathroom.
  • There will be signage up reminding colleagues to was hands with soap and sanitise frequently in the office.
  • Sanitiser to be available at several visible locations in the office.
  • Tissues to be provided for staff around the office. Colleagues should use tissues when coughing or sneezing and then placed in the bin before washing hands.
  • Wet wipes will be located by the photocopier and signage asking colleague to wipe the screen before and after use.
  • Colleagues on international trade will be instructed to wipe stamps before and after use.
  • The office will be cleaned twice per week.
  • Colleagues will be instructed to only use their own phone and desktop computer.
  • Only a maximum of two colleagues will be permitted in the kitchen at any one time.
  • Colleagues will be asked to use only their mug and tea spoons to be washed after use.
  • Signage will be placed in the kitchen asking colleagues to wipe kettle handle and microwave buttons before and after use.
  • There will be no personal contact with either colleagues or visitors and signage reminding colleagues of this.
  • At this time, we will not hold face to external meetings with visitors in the Dorset Chamber offices – all meetings should be undertaken via telephone or video conferencing.
  • Dorset Chamber colleagues should only attend external meetings on a face to face basis where necessary and with strict adherence to social distancing in place.
  • Only 4 people at any time can enter and use the Boardroom, sitting at each end of the table.
  • Hand sanitiser is to be used before touching any equipment in the room.
  • Colleagues and visitors will not be required to wear PPE or face masks. However, face masks will be available should colleagues wish to wear them.

Catching/ spreading Coronavirus through deliveries, documentation collection and contractors

  • Visitors to the site are prohibited unless considered business essential.
  • Colleagues should always maintain social distancing with any visitors.
  • All visitors should sanitise hands at hand washing station before entering the office.
  • Only business critical repairs and visits will be undertaken by contractors. Any contractors on the premises are to ensure they observe social distancing and hygiene requirements.
  • There will be no personal contact with visitors.
  • Colleagues handling deliveries will be required to ensure good hygiene is practiced before and after handling deliveries.

Colleagues mental health during crisis (which may include stress, anxiety or depression)

  • Colleagues to be made aware of support through our Mental Health first aider.
  • Mental health and well-being information will be shared via internal communications.
  • Line managers to be aware of the signs of poor mental health and provide support where required.

Dorset Chamber Colleagues catching/ spreading Coronavirus through attending external meetings

  • Dorset Chamber colleagues should only attend external meetings on a face to face basis where necessary and with strict adherence to social distancing in place.
  • If member visits are requested, colleagues should assess whether business critical, and if not, decline and hold meeting via telephone or video conferencing.

Catching/ spreading Coronavirus through use of company or own vehicle

  • Colleagues must not share a vehicle with any other person at any time when working.