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International Trade

Export Documentation

An experienced team, available to help your business export goods and/or services to markets across the world.

Dorset Chamber is an Issuing Body, appointed by HM Government Department for Business, Innovation & Skills. Dorset Chamber are authorised to certify export documentation, including EC Certificate of Origin, Arab-British Certificate of Origin, EUR1 Customs Movement Certificates and ATA Carnets.

Documentation can be requested as a result of financial arrangements, customs procedures, trade barriers or even tariff quotas. The team have many years of experience in international trade and certification procedures, and are fully trained and accredited by the British Chambers.

Before applying for any export documentation check what the requirements are for the country you are exporting to and what documents they require.

Common Terms used for raising export documentation

Certify, Attest, Chamber Stamp – All refer to the official, registered Chambers of Commerce stamp and authorised signatory.

Legalise – Legalisation takes place at the Embassy or consulate for the country the document is intended for.

Apostille – The documents are apostilled at the Foreign and Commonwealth Office.  This might be done instead of or in addition to getting the documents legalised.

Notarise – The documents are notarised by a registered Notary Public.  This is often required to get documents legalised.

Once you know the country requirements you can start processing your export documentation.

Costs and charges vary and depend on the services you require and if you are a Dorset Chamber Member.

In order for us to process applications for export documentation, we require written authorisation in the form of;

Formal Undertaking
By providing a signed copy you acknowledge the requirements detailed in the Standard Rules and allow Dorset Chamber to certify documents on your behalf.

Authorised Signatories
A list of specimen signatories will need to be provided so we can authenticate each application has been completed by an employee authorised by the company to do so.

Download the Formal Undertaking documents here

On receipt of your Formal Undertaking we will open you an online account in our eCert platform and you will receive your login details via email. With Ecert you can easily create and upload documentation for stamped approval by one of our dedicated team. This includes UK Certificates of Origin, Arab-British Certificates of Origin & UK EUR1 Movement Certificates.

In addition to this, the online platform offers exporters the opportunity to obtain many more commonly used documents, in fully compliant formats. This includes export invoices, packing lists, dangerous goods notes, bills of lading and many more. You can also make customs clearance entries for UK customs.

Certification Service

Dorset Chamber MemberNon-Member
EC Certificate of Origin£23.00£46.00
EUR1 preference forms£21.00£42.00
Invoices & commercial documents£18.00£36.00
ATA Carnet£168.00£280.00
Saudi visa letters£18.00£36.00

Please contact us on 01202 714800 (opt 2) / [email protected] for a full quote.

 

Prices from September 1st 2020.

Dorset Chamber is an Issuing Body, appointed by HM Government Department for Business, Innovation & Skills. Dorset Chamber are authorised to certify export documentation, including UK Certificate of Origin.

This documentation can be requested as a result of financial arrangements, customs procedures, trade barriers or even tariff quotas. The team have many years of experience in international trade and certification procedures, and are fully trained and accredited by BCC.

In order for us to process applications for export documentation, we require written authorisation in the form of;

Formal Undertaking
By providing a signed copy you acknowledge the requirements detailed in the Standard Rules and allow Dorset chamber to certify documents on your behalf.

Authorised Signatories
A list of specimen signatories will need to be provided so we can authenticate each application has been completed by an employee authorised by the company to do so.

Download the Formal Undertaking documents here

Applications can be made online and submitted to us electronically. This is a popular option used by our registered exporters.


To open your online account today, please contact our export team via the contact us page.

Why not call the team to discuss all your documentation needs on 01202 714807

As authorised agents for the Arab-British Chamber of Commerce we can arrange for the certification and legalisation of all Arab league documentation.

For Arab State documentation (Certify and Certify & Legalise) – Certificate of Origin, Invoices, Health Certificates etc. the costs and requirements vary and some are dependent on the invoice value of the shipment.

Email us for a quote and remember to include the type of documents, the Arab State you are raising the documents for and the invoice value of the shipment with your quote requests.

This documentation can be requested as a result of financial arrangements, customs procedures, trade barriers or even tariff quotas. The team have many years of experience in international trade and certification procedures, and are fully trained and accredited by BCC.
In order for us to process applications for export documentation, we require written authorisation in the form of;

Formal Undertaking
By providing a signed copy you acknowledge the requirements detailed in the Standard Rules and allow Dorset chamber to certify documents on your behalf.

Authorised Signatories
A list of specimen signatories will need to be provided so we can authenticate each application has been completed by an employee authorised by the company to do so.

Download the Formal Undertaking documents here

Applications can be made online and submitted to us electronically. This is a popular option used by our registered exporters.

The members of the Arab League are:

Algeria, Bahrain, Comoros, Djibouti, Iraq, Jordan, Kuwait, Lebanon, Libya, Mauritania, Morocco, Oman, Palestine, Qatar, Saudi Arabia, Somalia, Sudan, Syria, Tunisia, UAE, Yemen

The documentation requirements for each state differ greatly, as do the costs, so please contact for advice and quotes.

To open your online account today, please contact our export team via the contact us page.

Why not call the team to discuss all your documentation needs on 01202 714807

Eligible Countries And Restrictions

Dorset Chamber is an Issuing Body, appointed by HM Government Department for Business, Innovation & Skills. Dorset Chamber are authorized to certify export documentation, including EUR1 Certificates.

An UK EUR1 Movement Certificate is used to claim preferential rates of duty in the country of importation. To qualify, the goods must fully meet the rules of origin in the exporting country and be accompanied by a correctly completed and endorsed UK EUR1. The preference system only applies to countries where trade agreements exist with the UK.
When completing an EUR1 form it is advisable, the exporter or authorised agent consult a copy of the HM Revenue and Customs Notices 827, 828, 830, 832 to ensure that the goods originate in accordance with origin rules.


To open your online account today, please contact our export team via the contact us page.

Why not call the team to discuss all your documentation needs on 01202 714807

The helpdesk is available to answer your questions related to clearing goods in foreign markets and the complexities of customs procedures. We can also advise on specific country requirements to help you implement best practice and ensure your goods are shipped in time.

Between January 2019 and January 2020 exports of goods to countries increased by £265 Million. With slower exports due to Covid-19 from March 2020 and slower growth across the EU generally, Britain’s trade with the rest of the world is still increasing. Goods produced in the United Kingdom are still in demand across the world.

Dorset Chamber are offering exclusive support for first time exporters, and those considering markets beyond the EU for the first time. If you want your business to grow internationally, you can take advantage of our expertise right now.

What can exports do for your business?

  • Most businesses see an increase in sales within just twelve months of expanding into international markets.
  • Exporting has enabled companies to “fuller utilisation of existing capacity”, and are 34% more productive in their first year than those that don’t sell overseas.
  • Being a UK company that sells to customers at home and overseas can enhance your reputation, which can help to attract more customers. 91% of company say exporting has significantly improved their profile and credibility.
  • Doing business overseas can not only lead directly to growth, but also to improvements in efficiency levels and to fostering ideas for new products and services. Moreover, 70% of companies found that overseas business led to fresh ideas and innovation, upgrading their products and services.
  • All UK companies that carry out exports including to Northern Ireland will need to lodge a Customs Declaration to clear their goods through HM Customs & Excise if you need advice regarding this give one of our International Trade Specialist a call to get advice.

 

Book yourself onto one of our Bespoke Training Courses designed for your own business or for exclusive support for first time exporter clinics and learn about the benefits of expanding internationally.

You could be one of the businesses which generates an average growth rate of over 30% through exporting!

So why not get in touch, and book your appointment with one of Dorset Chamber’s International Trade Specialist today.

A world of opportunities awaits…

For further information, please contact Sue Bhatt at Dorset Chamber on  01202 714814 or [email protected]

Please note that some events will be by invitation only, please email us at [email protected] to register your interest and we will get back to you.

The ATA Carnet is a temporary admission document which acts as a ‘PASSPORT FOR GOODS’ for three main categories of Community status goods:
• Commercial samples
• Goods for presentation or use at trade fairs, shows, exhibitions or similar events
• Professional equipment (which is solely for use by, or under the personal supervision of the holder or
his nominated representative)
A Carnet can be used for a trip covering more than one country and includes numerous exits and re-entries in the country of origin during the period
of the validity of the document. This validity can never exceed one year. Temporary admission under cover of ATA carnets applies to goods, which will
be re-exported in the same state in which they were imported.

A Carnet may not be used for:
• Goods to be sold or hired out abroad for financial gain
• Perishable or consumable items (as they would not normally be re-exported)
• Goods which are temporarily exported for processing or repair
• Goods on which a CAP (Common Agricultural Policy) refund will be claimed
• Goods used as a means of transport
• The exportation of unaccompanied goods, or by post
• Foreign goods temporarily imported into the E.C. under a Customs Temporary Importation
Concession
• Equipment to be used for the construction, repair or maintenance of buildings or for earthmoving and
like projects

 

Dorset Chamber is an Issuing Body, appointed by HM Government Department for Business, Innovation & Skills. Dorset Chamber are authorised to certify export documentation, including EC Certificate of Origin, Arab-British Certificate of Origin, EUR1 Customs Movement Certificates and ATA Carnets.

This documentation can be requested as a result of financial arrangements, customs procedures, trade barriers or even tariff quotas. The team have many years of experience in international trade and certification procedures, and are fully trained and accredited by BCC.

In order for us to process applications for export documentation, we require written authorisation in the form of;

Formal Undertaking
By providing a signed copy you acknowledge the requirements detailed in the Standard Rules and allow Dorset chamber to certify documents on your behalf.

Authorised Signatories 
A list of specimen signatories will need to be provided so we can authenticate each application has been completed by an employee authorised by the company to do so.

Download the Formal Undertaking documents here

Applications can be made online and submitted to us electronically. This is a popular option used by our registered exporters.

Here are some of the benefits:

  • Certificates of Origin, ATA Carnets, and EUR1 forms all available
  • Copy facility to help save time for repeat shipments
  • Allows multiple users to access the same account.
  • Increase accuracy of information by storing individual customers and suppliers details.
  • Applications returned same day (submission times pending), quicker service available on request.
  • Service is available Monday to Friday from 09:00 until 16:30.

In addition to this, the online platform offers exporters the opportunity to obtain many more commonly used documents, in fully compliant formats. This includes export invoices, packing lists, dangerous goods notes, bills of lading and many more. You can also make customs clearance entries for UK customs.


To open your online account today, please contact our export team via the contact us page.

Why not call the team to discuss all your documentation needs on 01202 714807

The Saudi Arabian authorities recently introduced a requirement for ‘Business Introduction Letters’ which must be certified and accompany Business Visa applications submitted to the Royal Embassy of Saudi Arabia. Dorset Chamber is authorised to certify the document for you.

What is the form of wording I need to use in the introductory letter?
A template that incorporates the official wording is available from Dorset Chamber. This needs to be prepared on your company headed paper.

What do I need to do in order to certify my letter?
Before we can certify your introductory letter you must complete and send a Formal Undertaking to [email protected] If you have already obtained certified export documentation from us in the past we may already hold a Formal Undertaking for your business.

How much does it cost?
The standard issue fee is £18.50+VAT for Dorset Chamber members (£36+VAT for non-members).
This increases to £33.50+VAT and £51.00+VAT for personal callers who use the ‘while you wait’ service.

Where do I send my introductory letter?
Send your document to:
International Trade Services, Dorset Chamber, Acorn Office Park, Ling Road, Poole, Dorset, BH11 9NZ.

Who can I speak to for advice?
Contact the International Trade team on 01202 714807 or email [email protected] for further information.

 

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